Board and Technology Sàrl provide Talent Strategy services to clients.
We take your personal data seriously at Board and Technology. This policy:
sets out the types of personal data that we collect about you;
explains how and why we collect and use your personal data;
explains for how long we keep your personal data;
explains when, why and with whom we will share your personal data;
sets out the legal basis we have for using your personal data;
explains the effect of refusing to provide the personal data requested;
explains the different rights and choices you have when it comes to your personal data;
explains how we may contact you and how you can contact us.
Please note these Standards do not apply to any Personal Data that has been anonymised and used in the aggregate such as compiling industry and employment statistics where such data does not involve personally identifying information and individuals are not identifiable from it.
YOUR PERSONAL DATA....
We collect information required to assess your eligibility and suitability through the different areas of talent strategy services we offer. This information includes CVs, contact details, identification documents, educational records, work history, employment and references. This information may come from you directly, through publicly available sources (e.g. LinkedIn, Google) or by reference of word of mouth. If you are listed as a referee, we will obtain your information from candidates themselves, or from one of the third parties listed above.
We only collect and process sensitive personal data from you – for example, on ethnic or racial origin – where you have given your explicit consent.
HOW AND WHY WE USE YOUR PERSONAL DATA....
We use your personal data to match your skills, experience and education with an existing search or related search mandate. Initially, we collect basic information on you such as your professional experience and then pass this on to the client. We also gather contact details where possible. If you are chosen by the client and go through to the short list stage, we will then collect more information from you at the interview (e.g. motivations, achievements, personal circumstances)
We may also use your personal data to invite you to events linked to Board and Technology. We do not sell your personal data to third parties, and we do not share it except as necessary to provide our services. We may need to share your information with our clients for them to assess your suitability, and some of our service providers (for instance, our IT provider) may store or otherwise use your information on our instructions (in which case we will have a contract in place with them to protect your information).
If you are a referee, we use your information to contact you about a candidate and obtain a reference on the individual.
We will keep your personal data for 6 years.
THE LEGAL BASIS FOR COLLECTING YOUR PERSONAL DATA....
Our processing of your personal data is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees. We evaluate the necessity to collect your personal data and to ensure your fundamental rights of privacy are not outweighed by our legitimate interests, before we go ahead with such processing.
If you are shortlisted as a candidate, more detailed personal data including sensitive data such as health information that you or others provide about you may also be processed. In these circumstances, your consent will be sought before we undertake such processing.
We will process client data (including information about members of staff at that client) necessary for our legitimate interests in fulfilling our contract with the client.
If you do not provide the personal data necessary for us to undertake our services or withdraw your consent for the processing of your personal data, we will not be able to match you with potential talent strategy mandates. At your request, you will be removed from the database and will not be contacted by us again.
TRANSFERRING YOUR DATA OUTSIDE THE EEA
We may transfer your personal data to clients and partners in countries outside the EEA. The privacy laws that apply may be different from those in your home country. Where we transfer personal data outside of the EEA, we take steps to safeguard that information, including by ensuring that the European Commission considers that they have adequate data protection in place, or by putting in place model clauses with that recipient approved by the EU or a data protection authority.
YOUR PERSONAL DATA RIGHTS.
By law, you have a number of rights when it comes to your personal data.
1. The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.
2. The right of access
3. The right to rectification
You are entitled to have your information corrected if it is inaccurate or incomplete.
4. The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
5. The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future
6. The right to data portability
You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
7. The right to object to processing
You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
8. The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
9. The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge but may charge a reasonable fee to cover our administrative costs of providing the information for: baseless or excessive/ repeated requests, or further copies of the same information. Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We will respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we will come back to you and let you know.
HOW WE CONTACT YOU...
We may contact you by phone, email or social media. If you prefer a particular contact means over another, please just let us know.
HOW YOU CAN CONTACT US...
If you are unhappy with how we have handled your information, or have further questions on the processing of your personal data, please contact email@example.com